Postgraduate research students should meet with their supervisory team or Director of Studies (DoS) at least once a month, as per their schedule of meetings in GradBook.
During the period after you have submitted your thesis and whilst you are waiting for your viva, engagement must still be recorded, so please continue to meet with your supervisor monthly.
The Doctoral College must also be satisfied that students are progressing. Your GradBook record is your responsibility so please check it regularly and ensure interactions are completed.
If you will be undertaking a period of mobility away from the University, i.e. gathering data, fieldwork or attending a conference, you must ensure this is recorded on GradBook and approved by your DoS before this commences.
Annual leave must also be requested through GradBook.
What should I do if I experience problems?
Speak to an advisor in ISA or email the compliance team, as soon you are experiencing problems.
What will happen if I do not attend or my attendance / engagement is not satisfactory?
Your engagement is monitored from GradBook and if no engagement or attendance is recorded for you, or you are not engaging satisfactorily, the Doctoral College will be contacted and asked to confirm your recent engagement, and record this in University systems as appropriate.
If you have not been engaging with your course and this does not improve then the situation will be escalated. A meeting will be arranged with you, representatives from the Doctoral College, the compliance team and ISA. This meeting may result in your interruption or withdrawal from your programme, dependant on how many interactions have been missed.
If you are withdrawn or interrupted from your programme due to poor engagement you would be required to leave the UK, and depending on the reasons for your non-engagement, the University may not be prepared to sponsor you again under Tier 4.
Therefore it is very much in your interest to ensure that you are engaging with your course fully, and that you seek help early if you experience problems.