Guidance notes for expenses claims
The scales below indicate the limit to which the University will normally reimburse expenses relating to travelling and subsistence – external examiners attending the University are therefore asked to submit their claims accordingly. All expenses must be supported by original itemised receipts or original travel tickets that clearly identify what has been paid.
Claims should be submitted within three months of returning from travel unless there are legitimate reasons for late submission. All claims must be submitted within 1 month of the financial year i.e. 31 July to which they relate.
The maximum amounts that can be claimed for subsistence are specified against the relevant categories on the claim form. If your claim exceeds the limit you will receive payment at the maximum, not at the higher figure claimed.
- Air travel, car hire and first-class train travel must be approved in advance.
- Standard return fare; ticket or receipt required showing route and fare.
- Rail travel must be booked at the most economical fare available for the journey. Open tickets should not be purchased, with the exception of where rail travel is an onward journey, for example after a flight, where delays may be possible.
- Tickets/receipts or Oyster card journey history required
- For the first 100 miles per journey*, 45p per mile, thereafter 25p per mile
*a journey is defined as a continuous period away from home.