Disclosure to |
Details and legitimate grounds for processing |
UK Visas and Immigration |
To meet obligations as a sponsor licence holder. |
Disclosure and Barring Service and GB Group acting as an umbrella body on behalf of the University |
To ensure applicants’ suitability for particular positions of trust where clearance is required. |
NHS employers |
To facilitate the management of joint Follett employment contracts and honorary contracts |
HESA (Higher Education Statistics Agency) |
For statistical analysis purposes and for government agencies to carry out statistical functions. For more information on HESA’s privacy statements please visit https://www.hesa.ac.uk/about/website/ Or for specific information on the most up to date staff data collection for HESA visit the HR Community under H for HESA on the A to Z |
Other Statistical agencies and professional bodies |
For returns and benchmarking purposes e.g. DLA Piper and UCEA for salary surveys, DSC and MSC surveys etc. |
Funding bodies eg OfS / ERDF |
To support the requirement for statistical returns and funding applications and to demonstrate compliance within funding regulations |
Advance HE |
To support our Athena SWAN submission in relation to gender equality. |
Mortgage companies and letting agencies |
For mortgage and letting verification purposes. Information will only be disclosed with written consent of the employee. |
HR Revenue and Customs (HMRC) |
For the collection of income tax and national insurance contributions from employees. |
Pension providers: Teachers’ Pension Scheme, Local Government Pension Scheme, NHS Pension Scheme, Universities’ Superannuation Scheme, Avivia |
To allow provision of pensions by these providers. |
UK government and other agencies eg Police, DWP, UKVI, FCO, Unions, ONS |
Relating to detection of crime, safeguarding national security, benefits, union membership, collection of tax or other payments, and government reporting activities. |
UK Enforcement Organisations e.g. The HSE, Home Office, LA and Devon and Somerset Fire and Rescue Service |
Relating to investigation and enforcement of UK Health and Safety, Fire and other statutory legislation. |
Third party software suppliers |
Where external computer systems are used, for example, the iTrent HR/Payroll system, there may be occasions where access is granted to ensure operational management. A formal agreement will be entered into by third parties and the University to protect employee data. |
University of Plymouth subsidiaries |
To allow for processing of payments under consultancy clauses. |
Audit companies |
To enable internal / external audit / investigation |
Publicly available on website |
To enable effective communication certain information is included on the University website i.e. name, work contact details, biographies, committee membership etc. |
Transfer of Undertakings Protection of Employment (TUPE) |
Where your employment has transferred to another employer, your details will be passed to your new employer under the TUPE regulations. |