External Examiners' honorarium and expenses claim forms (taught programmes)

Honorarium and expenses claim forms

Please download the relevant claim form/s from the options below. If you are unsure which is the correct faculty please contact Rachel Mace at rachel.mace@plymouth.ac.uk.

The claim forms are updated each year so please ensure that you download the most up to date version/s from this site.

Travel and subsistence policy for external examiners (effective June 2017)

Please can we draw your attention to the following:

  • Claims for payment of expenses must be submitted within one month of being incurred.
  • Removal of the option under rail travel to travel first class. Rail travel must be booked at the most economical fare available for the journey. Open tickets should not be purchased, with the exception of where rail travel is an onward journey, for example after a flight, where delays may be possible.
  • The daily subsistence rate is up to £40 and covers breakfast, lunch and evening meal.
  • The cost of alcohol cannot be claimed as part of the cost of a meal.
  • Itemised receipts or original travel tickets must be provided in accordance to HMR&C regulations, otherwise expenses cannot be claimed. Under the University’s financial regulations, credit card receipts are not acceptable.

For an expenses claim form for the External Examiners’ Conference, please see the conference page.

Academic Partnerships

Contact: extexap@plymouth.ac.uk

Faculty of Arts and Humanities

Contact: extexartshum@plymouth.ac.uk

Faculty of Business

Contact: extex-bus@plymouth.ac.uk

Faculty of Health and Human Sciences

Contact: extexhhs@plymouth.ac.uk

Faculty of Science and Engineering

Contact: extex-scieng@plymouth.ac.uk

Faculty of Medicine and Dentistry

Contact: extex-psmd@plymouth.ac.uk

Doctoral College

Contact: doctoralcollege@plymouth.ac.uk

How much can I claim?


The honorarium you'll be paid is set out in your contract. It is calculated based on the number of modules to be covered and the credit rating of these modules.

If you have any queries about your honorarium please contact the relevant Faculty Quality Administrator (contact details above).

You'll be paid once we've received your required report/s and signed honorarium claim form.


The maximum amounts that can be claimed for subsistence are specified against the relevant categories on the claim form. If your claim exceeds the limit you will receive payment at the maximum, not at the higher figure claimed.

Travelling to Plymouth

Plan your visit with maps and information about travel options and journey times.

The University is a few minutes’ walk from Plymouth Railway Station.