7. Who do we share your data with?
Where there is a legitimate need or statutory obligations the University will disclose necessary personal data to third parties. Depending on individual circumstances these may include the following:
- UK Higher Education Statistics Agency (see HESA’s statement about the uses made by them of your personal information published at https://www.hesa.ac.uk/about/regulation/data-protection/notices
- partner colleges or institutions where your programme is run in conjunction with a partner college or involves an exchange programme
- funders and/or sponsors (e.g. the UK Student Loans Company, funders based in other countries including those outside the EEA, UK Research and Innovation, Research Councils, Teach First, the funders of any awards or prizes)
- providers of any external/collaborative learning, training, work and other placements (e.g. schools involved in the provision of teacher training and hospitals hosting student placements), or fieldwork opportunities e.g. affiliated institutions, exchange partners, including to providers based overseas
- providers of external/collaborative research projects involving students including sponsors of studentships, research collaborations and enterprise experience opportunities with third parties as part of a programme of study
- external examiners and assessors, and external individuals involved in relevant University panels, committees or procedures
- relevant UK Government Departments (e.g. Department for Education, Home Office (including UK Visas and Immigration), Foreign and Commonwealth Office, Department of Health) in accordance with the University’s obligations as a Tier 4 sponsor
- relevant Higher Education bodies (e.g. Office for Students, UK Research and Innovation, Universities and Colleges Admissions Service, Office of the Independent Adjudicator, the organisation(s) running the National Student Survey and other student and surveys)
- any other relevant professional or statutory regulatory bodies
- to third party student accommodation providers operating under contract on behalf of the University
- The University of Plymouth Students’ Union (UPSU), in order to facilitate your membership of this and associated clubs and societies
- Council Tax Offices where limited data is provided to assist with the administration of students’ exemption from Council Tax
- Electoral Registration Officers where limited personal data is provided in order to assist with the maintenance of a complete and accurate electoral reform register
- on occasion and where necessary, Plymouth City Council, the police and other law enforcement agencies for the purposes of prevention or detection or crime including anti-social behaviour issues
- where necessary the emergency services and your designated emergency contact where there is an urgent requirement to share information e.g. illness, serious injury, bereavement or the suspicion/risk of this
- University's professional advisors, solicitors, accountants and auditors and, where required, other statutory bodies acting in an audit capacity e.g. OFSTED
- third party providers providing specific services to, or on behalf of, the University under contract for the purposes of teaching, learning, research and administration
- to banks (and other payment agencies you may use), family members who are paying your fees, sponsors or other third parties to enable them to pay student debts and this includes the disclosure of relevant information to our supplier of banking services for the purposes of complying with anti-money laundering regulations and to agencies engaged on our behalf for the collection of unpaid debts
- external organisations contracted by HESA or other regulatory organisations to carry out surveys on student experience or teaching quality eg. National Student Survey (NSS), Student Perception Survey (SPQ) and Graduate Outcomes Record (GOR) or for preparation of your Higher Education Achievement Report
- where requested the University will provide references to third parties with your consent
- we will make your name and confirmation of your award available at your graduation ceremony and publish in the local paper but you have the opportunity to opt-out of this by emailing firstname.lastname@example.org
- to third party providers such as Turnitin whose systems are used to check for improper citation and potential plagiarism in students’ work. Students may therefore be required to provide a limited amount of personal data, for instance name, email address and course details and submissions, to Turnitin® when using the service.
For students enrolled on professionally accredited courses
We will share your data with your relevant professional body eg. General Medical Council, General Dental Council, Nursing and Midwifery Council, Solicitors Regulation Authority, Health and Care Professions Council:
- Registration: we will share your name, contact details and personal data including age, disability and ethnicity with the accrediting or regulatory body if requested.
- Graduation: we will share a list of students who completed their award with the regulatory or accrediting body in order to register you to practise as a professional or complete your registration. This may include information about Fitness to Practise/Study incidents which the University investigated while you were a student.
The University may also share information to assist the accrediting or regulatory body with its statutory duties or for research purposes to enable them to conduct research into education for the profession. Any data shared for research purposes will not be used for other purposes, will not be used to make decisions about you nor published in ways which could identify you.
On occasion, the above types of sharing may involve the transfer of your personal information outside the European Economic Area (e.g. to facilitate your participation in an exchange visit or to report to an overseas funding provider). Such transfers usually are necessary in order to meet our contractual obligations with you, and are carried out with appropriate safeguards in place to ensure the confidentiality and security of your personal information.
Other than as set out above, we will not normally publish or disclose any personal information about you to other external enquirers or organisations, including family and friends unless you have requested it or consented to it, or unless it is in your vital interests to do so (e.g. in an emergency situation).